Accounts Receivable Help

Topics

Getting Started
Overview of Accounts Receivable

Setup

Operation
Assessing Late Fees
Adding a Transaction
Calculating Payment Amount
Contract Details
Deleting a Transaction
Description of Goods Sold
Editing Tables
General Information
Printing Late Notices
Printing Late Notices with Microsoft Word
Reports
Using the Operations Buttons
Using Wildcards in Queries

Registration



Getting Started


Overview of Accounts Receivable

The Accounts Receivable application is designed to provide a means of tracking and billing for retail items sold on credit.  The program will calculate and  amortize payments, assess late fees, and provide a means for sending out late notices to delinquent accounts.




Operation


General Information

Complete the General Information section with information about your customer.


Description of Goods Sold

Complete the Description of Goods Sold section with applicable information regarding the merchandise.


Contract Details

Complete the Item Price and the Warranty Coverage and then the Sales Tax and Total Price will automatically be calculated. Complete the Down Payment Amount and then the Financed Amount will be calculated. Choose a Trial Period and then the Trial Charges and Total Financed Amount will be calculated.


 Calculating Payment Amount

Once the Total Financed Amount has been calculated, enter the Number of Monthly Payments, verify the Interest Rate, and then click the Calculate Button to figure the Payment Amount, the Finance Charges and the Total Finance Charges.  


Using the Operation Buttons

Use the Query , Add , Update , and Remove buttons to invoke the various data manipulation operations.

The Execute button is used to commit an operation and the Cancel button is used to abort an operation.

The First , Previous , Next , and Last buttons are used to navigate through the records in the query list. To perform specialized queries you may use wildcards in the fields. To learn how to optimize your queries by using special characters go to Using Wildcards in Queries. 


Adding a Transaction





As payments are made, it will be necessary to add a transaction to the account ledger.  To do this, first click the New Transaction button. Next, select the Type of transaction, enter the Kind of transaction, add the Amount, Date, and Description of the transaction and click the OK button.  The transaction will then be added to the account ledger and all applicable fields will be updated.


Deleting a Transaction

Only the last transaction in the ledger can be deleted.  Therefore, if it is necessary to remove a record in the middle of the ledger, all entries from the last transaction down to to the desired transaction will have to be removed one by one and the record history will have to be reconstructed manually.   

To delete a single transaction from the ledger, select the last record in the ledger and click the Delete Transaction button.


Reports

A variety of reports are provided with the Accounts Receivable program.  Below is a summary of the available reports.

Account History A history of all transactions made to a specific account
Past Due Notices A printout of past due notices for all selected accounts
Payment Receipt A detailed printout of any single payment transaction from any account
Labels Printout of standard size address labels for every account found in the current query list
Credits Assigned Summary A listing of all accounts where credits were assigned between a given date range
Past Due Notices Summary A complete listing of all past due accounts
Payments Received Summary A complete listing of all payments received between a given date range order by date
Pick Up List Summary A listing of all accounts with merchandise to be repossessed


Registration

To register Accounts Receivable select Register Accounts Receivable from the Help menu. At the prompt, enter the 16 character registration code. To obtain a registration number contact Markosoft at info@markosoft.net.